Early access

Property management software for Kenyan landlords

Collect rent, reconcile M-Pesa, bill borehole water and see exactly what your caretaker and agent do. One app for landlords, caretakers, agents and tenants.

Start free during early access See features

This monthSample data

Billed

KES 412,000

Collected

KES 368,500

Arrears

KES 43,500

Vacant units

Collected vs billed89%

Unit A3 paid, M-Pesa code on file09:12
Caretaker visit: 12 photos, checklist done08:40
Borehole net profit+KES 18,200

Everything a Kenyan landlord needs in one place

Rent invoicing

Monthly invoices for rent, water and other charges, per tenant.

M-Pesa reconciliation

Payments matched to invoices by transaction code, with duplicates rejected.

WhatsApp and SMS reminders

Rent reminders that include the full breakdown of what is owed.

Offline-first caretaker app

Works without signal and syncs when the phone is back online.

Tenant portal

Tenants view invoices, payment history and report maintenance issues.

Role-based access

Six roles, limited to the properties each person is assigned to.

Caretaker and agent visibility

Know what happens on your property, without being there

An owner visited their agent-managed property and found it in chaos. The agent had no visibility of what the caretaker did.

An owner-visible activity feed shows every action: who did what, and when.
Caretaker site visits come with photos, GPS location and a condition checklist.
Maintenance tickets track each repair from report to done.
Agents see the same record, so problems surface early instead of at your next visit.

Activity feedSample data

Caretaker Site visit with 8 photos and GPS08:15
Agent Approved plumbing expense with receipt10:02
Caretaker Meter readings entered for Block B11:30

Vacancy marketing

Stop losing rent to empty units

Sometimes a unit goes without rent.

Every vacant unit can get a public listing page with photos.
Share it on WhatsApp in one tap; the page is also indexed by Google.
Inquiries land inside the app, with name, phone and message.
Your dashboard shows vacant units, so none is forgotten.

Public listingSample data

2 bedroom apartment, Kilimani

Share on WhatsApp, found on Google, inquiries in your app.

Browse listings

Borehole water

See the real profit or loss on your borehole

Owners want visibility into water returns when they offer the service.

Tenant metered billing from a meter-reading walk.
Record external sales: bowsers, kiosks and neighbours.
Log KPLC token and pump costs.
Net borehole profit, plus billed versus collected.

Meter reading walkSample data

Previous reading: 120
Current reading: 135
Consumed: 15 units
Rate: KES 200 per unit
Water charge: KES 3,000.00

Borehole billing in detail

Transparency by design

Your agent runs the property. You still see everything.

The agent runs the property but hides fees and overcharges the owner.

Every payment needs its M-Pesa code, and duplicates are rejected.
Every expense needs a receipt and owner or limit approval.
Agent commission is calculated by the system from rent actually collected, at the agreed rate. Agents cannot edit it.
Records cannot be deleted, only reversed, in an append-only audit trail.
The owner sees the same ledger the agent sees.
Payouts are computed from cash collected, not expected rent.

One ledger, two views

Payment: M-Pesa code required

Expense: receipt and approval required

Commission: system-calculated

Edit or delete: reversal entry only

Single-unit mode

Bought one apartment? Rent it out in two minutes

A person with a standalone unit bought one apartment and just needs to rent it out.

Sign up, enter the unit, rent and town, and you are set.
Same invoices, M-Pesa tracking and reminders as larger landlords.
Publish a listing the day it becomes vacant.

Set up one apartment

Create your account
Enter unit, rent and town
Invoice, collect and remind

For single apartment landlords

Reminders, offline field work and a tenant portal

WhatsApp and SMS rent reminders

Tenants get a reminder with the full breakdown: rent, water, arrears and how to pay by M-Pesa.

Caretaker app that works offline

Record water meter readings, site visits and tickets without signal. Everything syncs later.

Tenant portal

Tenants check their balance, see payment history and raise maintenance requests themselves.

Role-based access that follows the property

Roles are not enough on their own. Crib also limits each person to the properties they are assigned to, and the server enforces it.

Crib roles and what each can do
Role	Access
Owner	Sees everything in the organisation: ledger, profit, approvals and audit trail.
Manager	Runs assigned properties and approves expenses within a delegated limit.
Agent	Manages only the properties assigned to them. Cannot edit their own commission.
Caretaker	Records readings, visits and tickets for assigned buildings. Cannot see organisation-wide profit.
Accountant	Views financial records without editing tenant lease information.
Tenant	Sees their own tenancy, invoices, payments and maintenance requests.

Frequently asked questions

What is Crib?

Crib is property management software for Kenyan landlords. It handles rent invoicing, M-Pesa payment reconciliation, borehole water billing, caretaker site visits, maintenance tickets, expenses and vacant-unit listings in one app.

Does Crib reconcile M-Pesa rent payments?

Every payment must be recorded with its M-Pesa transaction code. Duplicate codes are rejected, so the same payment cannot be counted twice, and each payment is matched to a tenant invoice.

Can I use Crib for a single apartment?

Yes. Sign up, switch on single apartment mode, enter the unit, rent and town, and you can invoice your tenant, record M-Pesa payments, send reminders and publish a listing when the unit is vacant.

How does borehole water billing work?

Caretakers record meter readings for each unit. Crib multiplies the units consumed by your rate and adds the charge to the tenant invoice. You can also record external sales and pump costs to see net borehole profit.

Can my agent overcharge me or hide fees?

Crib is built so they cannot. Commission is calculated by the system from rent actually collected at the agreed rate, expenses need receipts and approval, records cannot be deleted, and you see the same ledger as your agent.

Does the caretaker app work without internet?

Yes. The field app is offline-first: caretakers can record readings, visits and photos without signal and the data syncs when the phone reconnects.

Who can use Crib?

Owners, managers, agents, caretakers, accountants and tenants each get their own role. Access is also limited to the properties a person is assigned to.

Is Crib free?

Crib is in early access and you can start free. Pricing will be announced before any paid plan begins.

See where your rent and water money really goes

Crib is in early access. Create your account and add your first property in minutes.

Start free during early access